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Adding and Editing a Product

To add a new product go to:
My Account > Shop Manager > Dashboard > Products > Add New.
To edit a product go to:
My Account > Shop Manager > Dashboard > Products > All products > Select product.

While adding your first product, let’s get familiar with the product management page. The Main Body is where the majority of the product settings are located. The Sidebar contains additional options, settings, as well as the publishing tools we will us later.

Their are many product options which are not required, or applicable for you to fill in. We have color coded section headers to help guide you through the process. RED Headers indicate required sections for all products and are the only section you need to fill out for kits that are printed and shipped by us. Blue Headers indicate areas that are required for products that you produce and ship, for kits printed and shipped by us we will fill these in.

The Main Body

WooCommerce Add Product - Familiar Interface

Product Name Field

The first section we find in the main body is the product name box. We request you follow a standard naming practice for your models: Part# – Part Name.
We ask that you keep the name specific, yet short. If you chose to include a specific railroad name, please abbreviate it, the full searchable name can be added under Product Attributes. If you need help in coming up with a part numbering system, feel free to contact us.


The permalink is shown directly below the product name only after the product draft is saved for the first time. Once saved the permalink can be edited, we recommend changing it to be your part Number. Keep in mind however the permalink must be unique, if your part number is a duplicate of another in our catalog it will change it.

Product Description Box

This is your place to provide a detailed description of your model. We also require two sections: Kit Contents, and Additional parts needed, these are best placed after your product description in the same box. We will work with you to develop your kit and can help fill in or add these areas as needed.

Product Data Box

They Product data box is where we will add the majority of the data for our products. We cover many options in this section, not all of them will be available as the options change based upon the product type selected.

WooCommerce Product Data metabox

Product Type Menu

To be able to select a product type, we need to decide which one will best fit. for 3d printed models printed and shipped by us, Simple and Variable will be the most commonly used types.

  • Simple – covers the vast majority of any products you may sell. Simple products are shipped and have no options. For example, a book, single 3d model with no customer selected options.
  • Grouped – a collection of related products that can be purchased individually and only consist of simple products. For example, a set of cars to make a specific train, or a conversion kit for a specific type of locomotive.
  • External/Affiliate – Not Used by Creators
  • Variable – a product with variations, each of which may have a different SKU, price, stock option, etc. For example, a t-shirt available in different colors and/or sizes.
  • Gift Card – Not Used by Creators
  • Product Bundle –
  • Deposit – Not Used by Creators

Product Option Checkboxes

  • Virtual – one that doesn’t require shipping. For example, a service. Enabling this, disables all shipping related fields such as shipping dimensions. A virtual product will also not trigger the shipping calculator in cart and checkout.
  • Downloadable – activates additional fields where you can provide a downloadable file. After a successful purchase, customers are given a downloadable file as a link in the order notification email. This is suitable, for example, for a digital album, PDF magazine, or photo.

General section

  • Price
    • Regular Price – Item’s normal/regular price
    • Sale Price – Item’s discounted price that can then be scheduled for certain date ranges. The sale expires at 11:59pm of the specified end date
  • Tax
    • Tax status – Taxable / Shipping only / None
    • Tax class – Choose which tax class should be applied

Inventory section

The inventory section allows you to manage stock for the product individually and define whether to allow back orders and more. It enables you to sell products and allow customers to add them to the cart to buy.

Enable Stock Management must be selected in Products Inventory Settings; otherwise, only the ‘Stock status’ option is visible in the Product Data Inventory box.

Options when stock management at product level is disabled. You are responsible for updating the Stock Status.

Options when stock management at product level is enabled.

  • Enter the Stock Quantity, and WooCommerce auto-manages inventory and auto-updates Stock Status as Stock, Out of Stock or On Backorder.
  • Select whether to Allow Backorders.
  • Low stock threshold – Enter a number upon which you are notified.
  • Tick the Sold Individually box to limit the product to one per order.

Shipping section

  • Weight – Weight of the item.
  • Dimensions – Length, width and height for the item.
  • Shipping Class – Shipping classes are used by certain shipping methods to group similar products.

Linked Products section

Using up-sells and cross-sells, you can cross promote your products. They can be added by searching for a particular product and selecting the product from the dropdown list:

WooCommerce Simple Product - Linked Products Tab

After adding, they are listed in the input field:

WooCommerce Simple Product - Linked Product Added

Up-sells are displayed on the product details page. These are products that you may wish to encourage users to upgrade, based on the product they are currently viewing. For example, if the user is viewing the coffee product listing page, you may want to display tea kettles on that same page as an up-sell.

WooCommerce Product Up-Sells

Cross-sells are products that are displayed with the cart and related to the user’s cart contents. As an example, if the user adds a Nintendo DS to their cart, you may want to suggest they purchase a spare stylus when they arrive at the cart page.

Grouping – Used to make a product part of a grouped product. More info below at: Grouped Products.

Attributes section

On the Attributes tab, you can assign details to a product. You will see a select box containing global attribute sets that have been previously created.

Once you have chosen an attribute from the select box, click add and apply the terms attached to that attribute (e.g., Scale) to the product. You can hide the attribute on the frontend by leaving the Visible checkbox unticked.

We have created a few global attributes that will make your product easier for customers to find. If they are applicable to your model be sure to use them:

Scale – The scale of your model.

Company / Railroad – Use to assign the prototype company or railroad that owned your model.

Era – Use to assign the era (in decades) that your model existed during.

Length – Set the length (full size) of your model in feet.


Add custom attributes

Alternatively, add an attribute you only want to use for one product. This would only be ideal if you have a product with unique variations. Select Custom product attribute in the dropdown and follow the above steps.

Create a global attribute

Go to Products > Attributes to add, edit, and remove attributes.

Here you can quickly and easily add attributes and their terms.

  • Add a Name.
  • Add a Slug; (optional); this is the URL-friendly version of the name.
  • Enable Archives if desired. If enabled, you can view a page with all products having this attribute. For example, if you have this enabled, and “black” is one of the options under “color”, you can add http://yourstore.com/pa_color/black/ to your menu to only display black clothing – pa stands for “product attribute.”
  • Select a Default sort order. Choose between “Name”, “Name (numeric)”, “Term ID” or “Custom ordering” where you decide by dragging and dropping the terms in the list when configuring the terms (see below). “Name (numeric)” is relevant if the values are numbers. If you select “Name”, it sorts alphabetically with 1 and 10 preceding 2. If you select “Name (numeric)” it sorts based on numerical value. 

Select Add Attribute.

The attribute is added in the table on the right, but without values.

Select the “Configure terms” text to add attribute values.

Next Add New “Attribute name”, where “Attribute name” automatically takes the name you gave the attribute in the previous step.

Add as many values as you wish. If you selected “Custom ordering” for the attribute, reordering your values can be done here.


Advanced section

  • Purchase note – Enter an optional note to send the customer after they purchase the product.
  • Menu order – Custom ordering position for this item.
  • Enable Reviews – Enable/Disable customer reviews for this item.


Product short description

Add an excerpt. This typically appears next to product imagery on the listing page, and the long description appears in the Product Description tab.

Video embeds (oembed) may be used, as of version 3.1x.


The Side Bar

On the right-hand side of the Add New Product panel you will find the sidebar beginning with the publish panel, you can set Catalog Visibility for your product.

  • Shop and search – Visible everywhere, shop pages, category pages and search results.
  • Shop only – Visible in shop pages and category pages, but not search results.
  • Search only – Visible in search results, but not in the shop page or category pages.
  • Hidden – Only visible on the single product page – not on any other pages.

You can also set whether the product is promoted in product categories, up-sells, related products as a Featured Product. For example, you could tick the Featured box on all bundles you sell.

Product Categories 

Product categories are how we organize like products. When adding a product select the most specific categories that it belongs in. A Flat car for example would go in Trains > Freight Cars > Flat Cars. While all the categories are applicable, Flat Cars is the most specific, so only select it. The other categories will automatically inherit it. If needed additional categories can be added. 

WooCommerce Product Categories and Tags

Product images

Add a main product image and a gallery of images. More at: Adding Product Images and Galleries.

The majority of this content has been copied from the Woocommerce documentation. it has been edited and expanded upon to fit our specific needs.

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